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Participating Institutions

Last modified by Julia Gilmore on 2026-10-01, 13:19

Participating Institutions

* denotes Early Adopter institution

† denotes pilot institutions (pre-Early Adopter program)

Interested in joining Scholaris?

We'd love to hear from you! Participation is open to research libraries at Canadian universities and Canadian Association of Research Libraries (CARL) members. This includes associate and affiliate institutions of regional academic library consortia. We encourage interested institutions to get in touch by emailing info@scholaris.ca so we can learn more about your repository needs, discuss pricing and timing, and answer any questions your team may have. The Scholaris service team will schedule an information call to provide a pricing quote for joining the service based on your repository scenario. 

Pricing

Scholaris uses a tiered approach for migration and hosting fees. 

Migration costs are determined through an assessment conducted by the Scholaris team and based on the anticipated complexity of the migration using criteria such as repository size, current platform and version, customizations or integrations, and distribution of migration responsibilities. These fees cover a standard six-month period for onboarding, migration work, and expected launch. There is a one-time basic instance set up fee of $6,000 in addition to any migration costs. Prospective institutions are invited to contact the Scholaris team to schedule an assessment so we can learn more about your current repository scenario, desired customizations and integrations, and future directions. 

Annual hosting fees are modelled on the CRKN Banding System and are charged six months after an institution’s onboarding date.

Optional fees

Service agreement and billing

When you are ready to join the service, please contact us and we will loop in your regional consortia representative to confirm your participation. The Scholaris service agreement is signed by regional consortia, on behalf of participating institutions. If you would like to receive a copy of the agreement, we recommend making this request to your consortia. Invoicing and payment for the program will happen through your consortia.

Onboarding information and service resources

Please visit the Onboarding 101 area of the wiki for an overview of the onboarding process and general migration sequence. The specific migration steps and timelines may vary depending on your particular repository set-up, type of migration (e.g., DSpace or non-DSpace), and institutional capacity. As part of the onboarding process, we will discuss your repository scenario and create a detailed timeline for the migration work. 

Responsibilities

  • Attend regular check-in calls with Scholaris team
  • Provide required information to configure your repository instance
  • Allocate local staff time for testing and review
    • Scholaris team provides testing checklist and can host dedicated training sessions upon request
  • Email info@scholaris.ca with any requests 📬

Resources for Scholaris institutions

  • Visit the About Scholaris page for an overview of the service model and plans for future development. 

  • Review the Migration Readiness Guide (EN | FR) which was prepared for institutions interested in or planning to join Scholaris, and provides considerations, recommendations, and feedback from Early Adopter institutions.
  • The Documentation area gathers together service information for participants (e.g., workflows, recommended practices, Scholaris-specific DSpace admin guides, etc.). 
  • The Community Resources page has a list of community-developed resources, communication channels, and avenues to connect with the Canadian repository community.
  • Participant Pages (restricted to participating institutions)